Personal Data Protection Policy of Iaux Brazil
Iaux Brasil Business Advisory Ltd., a company duly registered under CNPJ No. 22.192.524/0001-64, establishes this Privacy Policy with the aim of informing about practices related to the collection, use, and management of any personal information provided on this website.
If you are going to share personal data through this website, please read this Policy carefully and in full before providing this information.
What is personal data?
According to the law, personal data refers to any information related to an identified or identifiable individual. For example: a name, an identification number, or one or more specific elements of their physical, physiological, mental, economic, cultural, or social identity.
If you are going to share personal data through this website, please read this Policy carefully and in full before providing this information.
Iaux Brazil's Commitment to Personal Data Protection
The credibility and smooth operation of a Whistleblower Channel are based on the preservation of the confidentiality of all information obtained by it, especially any personal data provided. It should be emphasized that the channel's objective is to serve as a means for registering and subsequently investigating possible situations of unethical conduct and, in this way, ensure the maintenance of a reliable, secure, and professional environment for information registration, with a guarantee of confidentiality and anonymity.
For this reason, our commitment is to protect the information and any personal data provided, in full compliance with current legislation.
Access and Data Acquisition
This website does not and will not collect any information and data from visitors browsing its content.
Personal data will only be recorded if you voluntarily decide to identify yourself when registering a complaint, and even then, this data will be limited to what is requested in the complaint submission forms you are filling out.
What information should you include in your complaint?
Since the primary objective of this Channel is to register situations of unethical conduct, it is crucial to register all necessary information for the objective investigation of the case, including details about the situation, when, how, and where it occurred, and who is involved. Additionally, information about witnesses and evidence that can be obtained is valuable and should be reported.
You should not include in your report any details of your personal life or those of the involved parties (such as health status, sexual orientation, religious choice, among others), unless such information is necessary for understanding and investigating the case.
Personal Data to Be Provided
As mentioned earlier, your personal data should only be recorded when you voluntarily choose to identify yourself when registering your complaint in this Channel. Even then, this data will always be limited to your full name and possible contact methods (email and/or phone) that allow for further communication to clarify any questions related exclusively to the information reported in your complaint.
In this Channel, there will never be a request for data such as personal document numbers, addresses, preferences of any kind, or ideological, political, or religious positions.
Therefore, if you wish to identify yourself, please provide only your full name and your preferred contact method.
Who Will Have Access to My Data If I Identify Myself?
Not only your personal data, but all the content of the complaint you submit to this Channel, is received by Iaux Brazil, an independent and specialized company that will guarantee absolute confidentiality and appropriate handling of your report for individuals defined by the top management of your organization, reducing potential conflicts of interest.
The individuals designated and defined by the top management of your organization have the duty to ensure the confidentiality of the information provided as well as the secrecy of your identity if you choose to identify yourself. Only in exceptional cases, such as requests from judicial authorities, courts of law, security forces, or public administration for the strict protection of public interests, will this data be subject to sharing, limited to the individuals and through the mechanisms defined by these authorities.
Both Iaux Brazil and your organization comply with current legislation related to the protection of personal data.
Storage and Processing of Information
All content registered in your complaint, including your data when you identify yourself, will be stored in a highly secure technology environment for an indefinite period, exclusively for the purpose of conducting an analysis, investigation, and conclusion of the reported situation and its subsequent management.
Additionally, the provided information may be used for generating statistical reports, but under no circumstances will your potential provided personal data be exposed.
Duties and Rights
The only duty of anyone making a report in this Channel is to be honest and use it in good faith, providing true information, ideally with a wealth of detail and supported by evidence when available.
Your rights, on the other hand, include:
Rectification of Personal Data: You may also, when deemed necessary, request corrections and/or additions to previously provided personal data. To do so, access the "Track Your Report" section, provide the protocol number provided, and indicate which personal data you wish to modify.
Deletion of Personal Data: If desired, you may also request the physical and logical deletion of your personal data from the Channel's database. To do so, you must request the deletion of this data through the "Track Your Report" section on this website, providing the protocol number of the report you submitted and a brief description containing the personal data you wish to delete. This request can only be accommodated by providing the protocol number and while the report is still open for review by your organization. After the completion and conclusion of your report, if desired, the request to delete your personal data must be made through direct contact with Iaux Brazil via the website www.iaux.com.br.
Transparency: You have the right to request information about the processing and storage of your potentially registered personal data in this Channel, including the retention period, contact information for the person responsible for personal data management in your organization, justifications for retaining this personal data.
It is emphasized that all content of a complaint registered in this channel is received, analyzed, and verified impartially, confidentially, and without conflicts of interest. We take all necessary precautions to preserve the privacy of both individuals mentioned in the registered complaints and the individuals making the reports who choose to identify themselves.
Requests for this information can be made directly to the person responsible for personal data in your organization (Data Protection Officer), or through the "Track Your Report" section on this website, providing the protocol number of the report (which has not yet been closed by your organization) and indicating in the "Additional Information" section which information you desire. For cases of reports that have already been concluded, requests can be made through direct contact with Iaux Brazil via the website www.iaux.com.br.
Use and Disclosure of Personal Data
Under no circumstances will Iaux Brazil share or commercialize personal data provided voluntarily by those who wish to make reports through this Channel. It is limited to exclusive use related to forwarding the report to your organization for the purpose of investigating the reported facts.
The disclosure of personal data provided may only occur by legal force or court order.
Connection to Other Websites
For informational purposes, this website may contain links and connections to other websites, to which this Privacy Policy does not apply. We recommend reading the full Privacy Policy of these sites before providing them with personal information.
Email Communications
Iaux Brazil does not agree with or practice sending unsolicited emails (spam). If you identify yourself and provide your email contact address, any emails sent will be limited to notifications of updates on the status of your report registered in the Channel. These notifications will not contain any personal information and will only be sent for as long as your report is under review by your organization.
Updates to this Personal Data Protection Policy
This policy may be updated at any time. Therefore, we recommend periodically accessing this page.
Questions or Additional Information
If you would like more information about Iaux Brazil and how we protect voluntarily provided personal data in this Channel, please contact us through the website www.iaux.com.br or via email at [email protected].